Managing a growing property portfolio with a fixed admin team means something always falls through the cracks. We build the automations that handle tenancy paperwork, maintenance workflows and landlord reporting — without adding headcount.
Renewal dates buried in a spreadsheet. No automated reminder. A tenancy lapses into a periodic tenancy nobody intended because nobody caught the date in time.
Tenant emails in. Property manager forwards to contractor. Contractor replies. Property manager updates tenant. Every step manual, every step adding delay, no audit trail.
Monthly statements compiled from rent receipts, maintenance invoices and management fees — formatted differently for different landlords, produced manually every month.
Gas safety certificates, EICR dates, EPC expiry — all in a spreadsheet someone has to review manually. A missed compliance date is a legal liability.
Every engagement is specific to your agency. These are the systems we most commonly build for letting agency clients.
Renewal dates tracked in your CRM. Automated reminders sent to landlords and tenants at 90, 60 and 30 days. Renewal paperwork triggered automatically on confirmation. No date slips through unnoticed.
Tenant submits a maintenance request via a form or WhatsApp. The system logs it, notifies the property manager, routes to the approved contractor and tracks completion — with updates sent to the tenant automatically.
Monthly landlord statements generated automatically from rent receipts, maintenance costs and management fees. Sent on schedule, consistent format, no property manager spending a day on reconciliation.
Gas safety, EICR, EPC and HMO licence expiry dates tracked automatically. Alerts sent to property managers in advance. Compliance gaps flagged before they become legal issues.
Book a 20-minute discovery call. We'll identify where your property managers are losing the most time.