BreatheHR and Xero Payroll are the HR and payroll combination used by most of our hospitality and multi-site clients. The two systems don't integrate natively — we build the connection that makes them work as one.
Added to BreatheHR for HR records. Added again to Xero Payroll for payment. Same data, entered manually twice, with the errors and delays that brings.
A pay increase agreed in BreatheHR has to be manually updated in Xero. Miss the payroll cutoff and someone gets the wrong amount. Find the error on payday.
Staff leave. BreatheHR is updated. Someone has to remember to update Xero too. When they don't, leavers stay on payroll until the discrepancy surfaces.
Hours from rota software. Changes from BreatheHR. Adjustments from managers. Someone reconciling it all manually the day before submission, hoping nothing has been missed.
We use Make.com to build the integration layer between BreatheHR and Xero — plus the surrounding workflows that make payroll and HR run without manual intervention.
When a new employee is added and approved in BreatheHR, Make.com creates their record in Xero Payroll automatically — correct pay rate, correct start date, correct tax code. No double entry.
Pay changes approved in BreatheHR flow to Xero automatically before the next payroll run. The change is logged, timestamped and auditable — no risk of the wrong amount going out.
When an employee is marked as a leaver in BreatheHR, Xero is updated automatically with the correct leaving date. Final pay calculations are triggered. No leavers staying on payroll by accident.
Payroll data from Xero combined with rota hours to produce a weekly labour percentage report by site and department. Sent automatically every Monday — visible before the week starts, not after it ends.
Book a discovery call. We'll show you exactly what the integration looks like and what it would save your team each month.